Procurement & Financial Controls

Two-step approval for every payment.

The problem: Outgoing payments and manual journal entries are two of the biggest financial risk points on a project. Without a clear approval chain, one person can push a payment through with no second check, or push a journal entry through and skip the normal checks that purchase orders and invoices naturally create.

How we solved it: A mandatory two-stage approval, Admin then Accounts, on every outgoing payment and every manual journal entry, plus a required credit-advice document before a payment can post. No single point of failure.

  1. Draft
  2. Admin Approve
  3. Accounts Approve
  4. Credit Advice
  5. Posted

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